Digital Preservation of Archival Records

Scientific handling, high-resolution digitization, and archival-grade delivery for manuscripts, registers, maps, copper plates, palm-leaf texts, and more — delivered from our in-house labs or through our mobile Sanjeevani Heritage Raths.

Who is this for?

Libraries, archives, temples, private collectors, trusts, academic institutions, and government departments holding fragile or historically significant material that needs to be safeguarded, digitized, indexed, and made accessible for future research and reference.

Public & Private Libraries Temples & Religious Institutions State/National Archives Genealogy & Land Records Museums & Universities

What do we preserve & digitize?

Handwritten manuscripts (paper, cloth, palm-leaf)
Registers, ledgers, revenue & court records
Copper plate inscriptions & metal records
Maps, diagrams, charts, and plans

Printed but rare/out-of-print books
Photographs, negatives, microfilms (selective)
Temple & monastery archives
Family-held personal archives

How we work (Typical Workflow)

1. Assessment & Planning

Physical condition assessment (fungus, tears, acidity, brittleness)
Feasibility & risk analysis (on-site vs. in-lab)
Defining imaging specs (dpi, bit depth, color profile)
Metadata schema and file-naming conventions

2. Conservation Prep (If Authorized)

Surface cleaning, humidity control, pest mitigation
Deacidification / flattening (as applicable)
Protective sleeves and handling protocols

3. Digitization

DSLR/mirrorless rigs with copy stand & book cradle
Calibrated lighting and color targets
OCR (where scripts/quality permit)
Versioning: RAW → Master (TIFF) → Access derivatives (PDF/JPEG/JPEG2000)

4. Post-Processing & QA

Color correction, crop, deskew, dewarping
Metadata tagging (Dublin Core/METS/Custom)
Quality control against agreed benchmarks

5. Packaging & Delivery

Delivery in structured folders with index & logs
Encrypted hard drives / NAS / cloud delivery
Preservation-grade formats (Master & Access copies)

6. Long-term Archival Advisory

Recommendations on long-term storage strategy
Backup policy, checksums, and fixity verification
Access workflows & publication readiness

Standards, Formats & Outputs

Imaging

TIFF (Master), JPEG/JPEG2000/PDF (Access)
300–600 DPI (based on document type)
Color targets & ICC profiles

Metadata

Dublin Core, METS/ALTO, custom schemas
File-naming conventions & manifest files

Quality Assurance

Sampling-based QC & full-batch checks
Fixity checksums for file integrity

Delivery & Storage

Encrypted HDD/NAS, Cloud, S3-compatible stores
Index sheets, logs, and documentation

Engagement Models

In-house Lab Model: Material is transported to our facility under defined SOPs.
Sanjeevani Heritage Rath (On-site Model): We bring our mobile pod with preservation, digitization, and 3D scanning capabilities to your location.
Advisory & Consulting: For institutions building their own preservation units or digitization workflows.

📩 Please reach out to us for detailed feasibility blueprints, cost estimates, SOPs, and implementation plans tailored to your collection and constraints.

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